> ## Documentation Index
> Fetch the complete documentation index at: https://docs.fungies.io/llms.txt
> Use this file to discover all available pages before exploring further.

# Workspace lifecycle

> How Fungies keeps your workspace active, what happens if it goes inactive, and how to bring it back.

Fungies never deletes a workspace the moment it goes quiet. Instead, an inactive
workspace moves through a series of **recoverable** stages — with plenty of
warning by email — and your data stays safe until the very last step. This page
explains exactly how that works and what keeps a workspace protected forever.

<Info>
  **The short version:** sign in every couple of months and you never have to
  think about this. Any workspace that has ever taken a payment is kept
  **active forever** and is never paused or deleted.
</Info>

## What keeps a workspace active

A workspace stays active as long as any one of the following is true:

<CardGroup cols={2}>
  <Card title="You sign in regularly" icon="right-to-bracket">
    Signing in at least once every couple of months keeps a free workspace
    active.
  </Card>

  <Card title="You've made a sale" icon="circle-dollar-to-slot">
    Any workspace that has ever taken a paid order is kept active **forever**.
  </Card>

  <Card title="You have an active subscription" icon="rotate">
    Workspaces with a live subscription are always kept.
  </Card>

  <Card title="Your Stripe account is live" icon="stripe">
    If your connected Stripe account can accept payments, the workspace is
    always kept.
  </Card>
</CardGroup>

<Note>
  If none of these apply — typically an empty or abandoned workspace on the free
  plan — it becomes eligible for the inactivity lifecycle below.
</Note>

## The inactivity lifecycle

If a free workspace stays inactive, it moves through these stages. **Every stage
before deletion is fully recoverable — just sign back in.**

<Steps>
  <Step title="Heads-up email (7 days before)">
    We email the workspace owner about a week before anything happens, so you
    have time to sign in and keep the workspace active.
  </Step>

  <Step title="Paused">
    The workspace and its store are taken **offline**, but nothing is deleted —
    your data, settings, and store are fully intact. Sign in at any time to
    bring it straight back online.
  </Step>

  <Step title="Archived (30 days later)">
    If the workspace stays paused for about a month, it's **archived**. It's
    still recoverable and your data is retained — you'll get another email with
    the date it's scheduled for removal.
  </Step>

  <Step title="Permanently deleted (90 days later)">
    About three months after archiving, if the workspace is still untouched, it
    and its data are **permanently deleted**. We send a final reminder before
    this happens.
  </Step>
</Steps>

<Warning>
  Deletion is the only irreversible step. Up to that point you can restore
  everything simply by signing in before the date in your reminder emails.
</Warning>

## How to bring a workspace back

<Steps>
  <Step title="Sign in">
    Go to [app.fungies.io](https://app.fungies.io) and sign in with the owner
    account.
  </Step>

  <Step title="Open the workspace">
    Selecting the paused or archived workspace reactivates it and brings your
    store back online automatically.
  </Step>
</Steps>

If a workspace has already been permanently deleted, it can't be recovered —
please [contact support](mailto:support@fungies.io) and we'll help you get set
up again.

## Workspaces that are never swept

Some workspaces are exempt from the inactivity lifecycle entirely and are always
kept active:

| Kept forever when…                               | Why                                                               |
| ------------------------------------------------ | ----------------------------------------------------------------- |
| The workspace has ever taken a paid order        | Fungies keeps your transaction records as your Merchant of Record |
| It has an active subscription                    | You're an active, paying customer                                 |
| Its connected Stripe account can accept payments | The store is live and ready to sell                               |

<Info>
  Even after a workspace is deleted, Fungies retains the **invoices and
  financial records** required by law and by our role as Merchant of Record.
  Deletion removes your store and its content — not the tax/accounting trail for
  past sales.
</Info>

## Questions?

If you're unsure about the status of a workspace or need help restoring one,
reach out at [support@fungies.io](mailto:support@fungies.io) — we're happy to
help.